Youth & Family Ministry

Safeguarding

Safeguarding is an important subject that can quickly become overwhelming. Here in the Southern Ohio Synod we place a major emphasis in helping our congregations adhere to the law while keeping our youth, volunteers, church staff and church entities safe.

For Some All Church Information: Click Here

Then specifically for ministry to young people....below are helpful hints to get you started. We strongly encourage you NOT to go this alone!

The Synod Youth & Family Ministry Congregational Coach is here to help

Most everything you need to know about developing a Best Practices Safeguarding System is posted here on the Synod website

In addition, you can visit the "Forms" section of the website for example forms, templates and other ideas.

*When developing a Best Practices Safeguarding System for your congregation it is important that you seek professional advice. Both your congregational attorney and insurance agent should be brought into the process. Before implementing any system run your documents by both your attorney and your insurance agent. Do not proceed with implementing any safeguarding system without their approval.

First...

Know the Law

On March 22, 2001, Amended Ohio Senate Bill 187 became law (Ohio Revised Code sections 109.574-577, 121.401, 121.402). The legislation's purpose is to help ensure that youth-serving organizations that place volunteers in positions requiring "unsupervised access to children on a regular basis" use appropriate screening methods.

Churches are required to adhere to Amended Ohio Senate Bill 187.

Personal Story: In the church where I serve as Youth Ministry Coordinator it was decided that the church should make sure that it was doing everything necessary to protect children and youth at church sponsored events.

We also wanted to make sure that the congregation itself was taking the necessary steps to be protected from potential lawsuits.

Could our congregational attorney represent us well in a court of law? Would our insurance company cover the church financially if need be?

It was time to find out?

I quickly learned that some work needed to be done.

This site is not giving legal advice; however, it is highly recommended that you take the following steps...

1.Contact the Synod Youth & Family Ministry Congregational Coach (Gary) and inform him of your congregations desire to create or update your safeguarding system. NOTE: Your congregation needs to have a Best Practice Safeguarding System for working in minors in place.

2.Obtain the Southern Ohio Synod Step by Step Guide for “Creating a Congregational Best Practice Safeguarding System Regarding Minors.”

Click Here: Step by Step Guide for Creating a Congregational Best Practices Safeguarding System Regarding Minors

3. Create a Safety Team (See the Step by Step Guide above)

4. Obtain the Amended Ohio Senate Bill 187 Revised Codes. Note, the revised codes are full of legalize. Unless you have a mind for the law, reading the revised codes will only confuse you. That's what your congregational attorney is for.

    Click Here: Ohio Revised Codes

5. Obtain the Ohio Community Service Council “Best Practices” Document. This document is much more understandable...but same, reading it may only confuse you...yep, attorney time.

    Click Here: Ohio Community Service Council Best Practices Document

6. Find out the name of your congregational insurance agent

7. Obtain safeguarding materials from your congregational insurance company. Most insurance companies have a best practices safeguarding kit they will be happy to send to you.

8. Find out the name of your congregational attorney. If you do not have one ask yourself the question..."If our congregation received a sexual misconduct allegation today who would we call?" Secure an attorney now. Ask, "If our congregation received a sexual misconduct allegation would you be willing to represent us?"

9. Next, look through the links below to find other pertinent information on safeguarding

10. Remember...Do not proceed with implementing any Best Practice Safeguarding System without the approval of your congregational attorney and insurance agent.

Specifics pertaining to background checks… 

  1. Ask your insurance agent in what circumstances they wish for you to background check staff and volunteers.

  2. Ask your insurance provider which background check provider they wish for your
    congregation to use.

  3. Note that the Synod is required to recommend that background checks include
    fingerprinting and be run through the Bureau of Criminal Identification and
    investigation (BCII). If you do this your congregation will be immune from
    civil liability.

  4. Ask your insurance provider how often they require your congregation to
    rerun background checks on staff and volunteers

  5. Note: Background Checks are site specific. The church must run a background
    check specifically on individuals working with children and youth in your congregation. 

*Consider viewing the following Safeguarding Powerpoint

Click Here: Safeguarding PowerPoint    

**If you find it all too confusing. Give me (Gary) a call at 614-464-3532 (ext 4). I would be happy to talk you through the details.

Safeguarding children and congregations makes sense for us all!
 

More Safeguarding Resources

Click Here: An Assortment of Safety Resources from Church Mutual

Click Here: How Safe is Your Ministry Survey

Click Here: Good Insurance Questions to Ask

Click Here: Church Mutual Authorized Best Practices Safeguarding System Template

Click Here: Example Handbook of Best Practices

Click Here: Supplemental Ideas to a Basic Best Practices Document

Click Here: Church Mutual Thoughts on Mission Trips and Safety

Click Here:  Thinking Through Trips Travel and Emergencies

Click Here:  Social Media and Technology Covenant--Adult

Click Here:  Social Media and Technology Covenant--Youth

Click Here:  Who is Your Spokes Person to The Media?

Click Here:  ELCA Thoughts on Sexual Abuse

Click Here:  ELCA How Congregations Can Prevent Sexual Abuse

Click Here:  ELCA Sexual Abuse Prevention Best Practices

Click Here:  ELCA Healing in Congregations After Sexual Abuse

 

Additional Church Mutual

Authorized Forms

Please Note: It is recommended that you contact your congregational insurance company to see if they have similar authorized safeguarding forms for your congregational use. Only use the forms from Church Mutual if your insurance company does not provide the following...

Authorize and Request for Criminal Records

Indemnity and Release Form

Parent Guardian Consent Form

Parent Guardian Consent For Medical Dental Hospital

Release Waiver and Indemnity Agreement

Social and Digital Media Code of Conduct

Wireless Internet Agreement

Safeguarding Points to Consider

 

For Additional Forms Relating to Working with Volunteers, Children and Youth visit the "Forms" section of this website

One final thought...Note that sexual misconduct accusations are occurrence-based. Meaning, that your insurance company at the time of the incident is who you will be dealing with. Make careful note to maintain copies of all past and present insurance policies.